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Make Procurement Efficient and
Cost-Effective

Manage the entire purchasing process from supplier onboarding to requisition to payment with UniFi. 

Ensure that spend is controlled and aligned to organisational objectives through intelligent workflows, approvals, and authorisations.  

Eliminate manual, cumbersome, and time-consuming processes that are both expensive and error-prone. 

UniFi Purchasing (P2P) solution helps you automate and better control your purchasing processes, so you can focus on your strategic priorities and drive growth. 

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Key Capabilities

Supplier Onboarding

Automate the onboarding process to add new suppliers quickly and easily to the system. 

Powerful workflows enable you to manage the entire process from request to approval, ensuring that only authorised suppliers are given access to your system. 

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Requisition Management

Efficiently manage requisitions with an end-to-end digital solution that automates the entire process from request to order. 

With configurable rules and authorisations, you can ensure that only authorised personnel can approve purchases.

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Purchase Ordering

Generate error-free purchase orders quickly and easily with our easy-to-use purchase order software. 

Automatic validation ensures that all purchase orders comply with your organisational policies and procedures. 

Receive real-time updates on the status of each PO.

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Purchase Invoice Approval

Ensure that only accurate and authorised invoices are processed for payment. 

Automate the whole approval process with configurable workflows and see the status of each invoice in real time. 

Track spending against budget with ease. 

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Goods/Services Receipting

Save your team the time and headaches associated with chasing down missing or incorrect items. 

With our Receipting solution, you can be confident that goods and services are received as ordered and on time. 

Create digital receiving documents that capture all the information you need, including photos, signatures, and barcodes.

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Purchasing Enterprise Suite

The Purchasing Enterprise Suite takes the capabilities of our Purchasing (P2P) Foundation App to the next level, providing a comprehensive solution for all your procurement needs.

This powerful package incorporates all the features of our standard Foundation Apps while introducing several advanced enhancements to streamline your purchasing processes.

This suite is designed to revolutionise your procurement processes, offering unparalleled control, efficiency, and insight into your purchasing activities.

Advanced Capabilities

UniFi Purchasing Enterprise Suite comes with next-gen Procurement Portal which provides real-time visibility into procurement statuses by interfacing directly with supplier platforms. This capability allows you to track orders, monitor shipments, and anticipate deliveries with unprecedented accuracy.

The suite’s Matching and Control capabilities ensure that every transaction is verified and reconciled automatically, reducing errors and saving valuable time.

 

Post-delivery reviews are seamlessly integrated, allowing you to evaluate supplier performance and product quality, and ensure continuous improvement in your supply chain.

For items that meet the threshold for fixed assets, our Asset Onboarding App collects additional details and calculates depreciation, providing a complete financial picture.

The suite also has a Spend Control and Analytics Centre, which provides deep insights into your procurement patterns. This allows you to easily identify cost-saving opportunities and optimise your purchasing strategies.

 

An intuitive Dashboard, serving as the homepage for this suite, ties everything together. It provides at-a-glance views of key performance indicators, with the ability to drill down into transaction details and generate comprehensive reports.

This central hub empowers you to visualise spending trends, forecast future needs, and make data-driven decisions to enhance your procurement efficiency.

  • Benefits :
  • A user of UniFi achieved time savings of 1 day per 20 invoices processed across the organisation
  • UniFi Purchase Order App lets you automate the entire process. A user of this app saved 0.5 days per PO across the entire organisation
  • The Supplier Onboarding and Customer Onboarding App enabled a user to save 0.25 days per supplier/customer.
  • A user of the Purchase Invoice App saved 15 minutes per invoice throughout the organisation
  • Flexible approval methods including: header level, line level, group conditions, If statement based approvals and many more
  • Ensures timesaving with streamlined, efficient purchasing processes
  • Reduces maverick spend
  • Enables quicker and easier procurement
  • Gives real-time visibility of purchasing process from requisition to payment
  • Enhances compliance with organisational policies and procedures
  • Improves supplier relationships through efficient onboarding and requisition management
  • Increases visibility of organisational spending patterns
  • Automates manual, error-prone P2P processes
  • Improves compliance with organisational policies and procedures
  • Designed to be fully configured and customised for any requirement - if you have a unique requirement please get in touch
  • Security, roles, and permissions approved by a Big Four audit
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Other Purchasing (P2P) Use Cases

If you have a unique requirement or use case that’s not listed on this page, it’s highly likely that it’s creatable or configurable in UniFi, please speak to our team and we’ll be happy to discuss your options

UniFi Features

No-code Application Builder

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Accounting Automation

Middleware & Integration

Excel Add-in

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Document Management

Pre-installed Foundation Apps

Artificial Intelligence

OCR/Autonomous Data Capture

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